Program Management & Operations

Once your program is created, you'll need to manage it effectively to get the most value from AI risk assessment utilizing The Consolidated AI Product Safety Pipeline. This guide covers how to access, manage, and optimize your programs on AIRTA Systems, including managing both company team members and AI Safety Research teams conducting agentic and human-validated testing.

Video Tutorials

Manage your AI Safety Team on the AIRTA Systems Platform

In this guide we show you how to manage your AI Safety Team on the AIRTA Systems Platform. AI Compliance needs a human-in-the-loop AI product compliance to ensure consumer safety. Turnkey package including compliance documentation, team-led safety testing, post market monitoring, FRIA & product liability directive assurance.

Add your AI Safety Program to the AIRTA Systems AI Safety Leaderboard

In this guide we show you how to add your AI Safety Program to the AIRTA Systems AI Safety Leaderboard. AI Compliance needs a human-in-the-loop AI product compliance to ensure consumer safety. Turnkey package including compliance documentation, team-led safety testing, post market monitoring, FRIA & product liability directive assurance.

Accessing Your Dashboard

1. Log in to your company account
2. Navigate to your dashboard
3. View your active programs and key metrics in one place
4. Monitor team activities and team reputation

Program Management Features

Viewing All Programs

• Go to Company Programs to see all your active programs
• Each program displays its name, type, creation date, status, and assigned teams
• Click on any program to view detailed information and manage settings
• See which teams have access to each program

Creating Additional Programs

• Click Create Program from the dashboard to launch a new risk assessment program
• You can run multiple programs simultaneously
• Each program can focus on different AI systems or components
• Assign different teams to different programs based on expertise needed

Team Management - Two Types

1. Company Team Members (Employees)

Manage your company employees who access the AIRTA Systems platform:

Inviting Company Team Members

• Go to Team Management page
• Click Invite Team Member
• Enter email address and select role
• Team member receives invitation email

Company Roles & Permissions

• Owner: Full control over all programs, settings, teams, and billing
• Admin: Can create and manage programs, invite teams, view all reports
• Member: Can view programs and reports, limited management capabilities
• Viewer: Read-only access to programs and reports

Managing Company Team Members

• View all company team members in Team Management
• Change roles as needed
• Remove team members who no longer need access
• Track who has access to what

2. AI Safety Research Teams (Testing Teams)

Manage the teams that conduct agentic and human-validated risk assessment on your programs:

Managing Internal Testing Teams

Internal teams are testers you create and manage within your company:

• Create Internal Team: Go to your dashboard and create a new internal team
• Add Team Members: Add company employees or contractors as team members
• Assign Team Lead: Designate a team lead to coordinate testing efforts
• Grant Program Access: Give your internal team access to specific programs
• Monitor Performance: Track team submissions, findings, and completion rates
• Pre-Approved: Internal teams are automatically approved when created

Inviting External Testing Teams

External teams are professional AIRTA Systems AI Safety Research teams:

• Browse Teams: View available external teams and their specializations
• Review Team Profiles: Check team reputation, stats, and past performance
• Send Invitations: Invite specific teams to your programs
• Program Access Control: Grant or revoke team access to programs
• Multiple Teams: Invite multiple teams to the same program if needed

Team Access Management

• Go to program settings to manage team access
• View which teams have access to each program
• Grant access to new teams
• Revoke access from teams no longer needed
• Set access levels and permissions per team

Team Reputation Monitoring

• View Team Stats: See total members, points, submissions, acceptance rates
• Per-Program Points: Track team performance on your specific programs
• Quality Metrics: Monitor finding quality and project completion rates
• Team Specializations: Review team expertise areas (LLMs, Computer Vision, AI Safety, etc.)

Program Types Explained

1. AI Safety Program

Grade D Safety Mark - AI Risk Assessment

• What's Included: Team-based risk assessment, mitigation, remediation, self-service compliance
• Payment Required: Before activation
• Good for: Startups and growing companies needing structured risk assessment
• Focus: Professional team-based testing with per-project engagements
• Teams: Use external teams, internal teams, or both

2. EU AI Act Compliance Program (SMB/SME)

Grade C Safety Mark - EU AI Act Compliance

• What's Included: Full EU AI Act compliance solution with AI Safety Program + PMM + audited documentation
• Good for: Established companies in regulated sectors
• Focus: Regulatory compliance, market access, litigation defence
• Teams: Access to premium teams for comprehensive compliance testing

3. EU AI Act Certification Program (Enterprise)

Grade A Safety Mark - Certification

• What's Included: Complete compliance ready for CE Marking with SLA-backed PMM and regulatory audit
• Good for: Large enterprises with high-risk AI systems
• Focus: Enterprise-grade compliance, certification, CE marking readiness
• Teams: Dedicated teams with SLA guarantees and regulatory partnership

Team Collaboration Tools

Team Chat

• Teams use internal chat to coordinate testing efforts
• Team leads communicate with you via Messages
• View team conversations (for internal teams only)
• Monitor team coordination and progress

Team Program Access Dashboard

• See which teams are working on which programs
• Track team activity and submission frequency
• Monitor team performance metrics
• Manage access permissions centrally

Best Practices

Program Management

• Keep program descriptions up-to-date
• Regularly review and update risk assessment scope
• Monitor program performance and adjust as needed
• Document changes for compliance purposes

Company Team Management

• Assign roles based on actual responsibilities
• Review team member access quarterly
• Remove access for departed employees promptly
• Train team members on platform features

AI Safety Research Team Management

• Respond promptly to team questions via Messages
• Provide clear project briefs with defined scopes
• Monitor team reputation and performance
• Build relationships with high-performing teams
• Balance internal and external teams based on needs
• Communicate project expectations clearly
• Provide feedback on team deliverables